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Hosted QuickBooks: A More Accessible, Manageable, Secure, and Compliant QuickBooks

QuickBooks is a line of accounting software for small-and-medium-sized businesses. The three main desktop versions of QuickBooks are QuickBooks Pro, QuickBooks Premier, and QuickBooks Enterprise.

Pro is the entry level version; Premier is the next step up, with more advanced reporting, industry-specific features (for contractors, manufacturers, nonprofits, service providers, and retailers), and some forecasting and inventory features; and Enterprise is a step above Premier, with advanced inventory features and support for up to 30 simultaneous users.

All versions of QuickBooks integrate with your company bank accounts and allow you to:

  • Track income and expenses

  • Create, manage, and send invoices

  • Create, manage, and send payments

  • Track and manage payments to and from customers, vendors, and employees

  • Automate billing and payments

  • Create reports

Most small-and-medium-sized businesses and accountants select QuickBooks as their accounting software because of its ease-of-use and its extensive and advanced accounting features, and because many business owners and accountants already know how to use it since it’s the de facto industry standard.

There are three different ways for businesses to deploy the desktop versions of QuickBooks: one is to install the software on the PC of each employee that needs access to it; another is to host the software on an onsite server; and the last is to pay a hosting company like Iron Orbit to host QuickBooks for you.

Here’s why the best option for most businesses is to sign up for hosted QuickBooks from an IT hosting company:

Hosted QuickBooks is anywhere-accessible. Hosted QuickBooks can be accessed from anywhere with any Internet-connected computer, tablet, smartphone, or thin client. This allows users to access the full version of QuickBooks and all of their data even when they’re away from the office—as when, for example, accountants visit their clients’ offices, or business owners are traveling or have gone home for the day. It also allows businesses with multiple locations to have just a single deployment of QuickBooks, rather than having to deploy QuickBooks at each location. Furthermore, it allows users to access the Windows version of QuickBooks from non-Windows devices, such as Mac and Linux PCs and iOS and Android smartphones and tablets.

Hosted QuickBooks is easy to manage. Hosted QuickBooks is relatively easy to manage because it’s centralized onto the hosting provider’s servers, which in turn makes it easier to monitor, secure, update, back up, and support than if it were implemented in multiple different deployments in multiple different locations. In addition, many hosting providers offer managed hosted QuickBooks, which means that they’ll manage your QuickBooks deployment for you—monitoring, securing, updating, backing it up, and supporting it themselves.

Hosted QuickBooks is secure. Many QuickBooks hosting providers protect their QuickBooks deployments with advanced security measures such as 24x7x365 monitoring, enterprise-level firewalls, IDS/IPS, and gateway antivirus, which most businesses wouldn’t be able to afford to implement with their onsite QuickBooks deployments. In addition, with hosted QuickBooks, your QuickBooks data remains on the hosting provider’s servers at all times, where it’s easier to protect from unauthorized access than when it’s stored on users’ hard drives.

Hosted QuickBooks is compliant. Hosted QuickBooks is compliant with many of the requirements of IT-related regulations by default, due to the security and downtime and data loss prevention measures included with many QuickBooks hosting services. Many QuickBooks hosting providers also offer compliant QuickBooks hosting, in which they customize their QuickBooks deployments so that they fully comply with IT regulations such as PCI DSS and SOX.

To sign up for QuickBooks hosting, simply contact your preferred IT hosting company.

Most businesses require some kind of accounting system in order to keep track of their finances, to comply with industry or government regulations, and to accurately calculate their local, state, and federal taxes.

Accounting software is preferable to paper and pencil bookkeeping because it can automatically input, calculate, and organize all of your financial data for you, which allows you to make quicker and better-informed business decisions. It also allows you to avoid bookkeeping errors, to avoid having to perform bookkeeping tasks manually, and to pay and get paid more quickly.